EHUB-Report / Project Status
The idea behind this work package is to obtain transparency within the project by different means. As the project management very soon realized that long reports did not meet the expectations, individual conversations via the app Slack were started. Additionally, representatives of all partner institutions meet up virtually every month within the frame of Steering Board Meetings in order to discuss currently important topics and issues.
For controlling matters every work package is concluded by a written report by the responsible lead and gives insights in the activities on a qualitative level.
By the implementation of the Smarter Steering & Monitoring Structures after the Mid-Term Report Feedback, the unintentional concentration of steering and monitoring activities at the University of Vienna could be resolved, based on better understanding and knowing the involved partners and especially their available resources (time, commitment and especially progression readiness and willingness). This also means that three new roles were defined and assigned:
Reporting will be carried out by Srinakharinwirot University (SWU) through a monthly pdf- newsletter. Through this newsletter reports about activities from each institution will be coordinated. A timeline and action plan will be set up by SWU.
Progress-Monitoring will be carried out by University of Social Sciences and Humanities (USSH). The platform to monitor the project’s progress is ASANA, where USSH checks the availability of all needed documents and work. The role also includes distributing information about the status of progress of the project to the other partners.
Impact Monitoring will be carried out by Chulalongkorn University (CU). CU will hereby monitor the integration of the project’s contents at the partner’s home institutions as well as in the regarding countries in general. For the documentation, UniVie has provided CU with forms that make sure quantifiable measures are possible. CU also has the task to give active suggestions for better implementation if needed.